AML/KYC Analyst

Investor KYC Services role

Ensuring that investor files meet the necessary Anti-Money Laundering (AML) and Counter-Terrorism Financing (CTF) standards. The role also involves working closely with client delegates, investors, intermediaries, and third parties, ensuring a seamless operation while maintaining compliance with Luxembourg's legal and regulatory requirements. Below is a breakdown of the responsibilities and the key skills required.

Key Responsibilities:

1. New Investor File Review:
   • Review the completeness and accuracy of new investor files using the Investor AML checklist prepared by client delegates. Ensure timely follow-up on any missing documents.
2. Existing Investor File Review (Ongoing Due Diligence):
   • Perform ongoing due diligence on existing investors’ files by regularly reviewing the Investor AML checklist in line with the Fund Administration Procedure and other applicable procedures.
3. AML/CTF Guidance:
   • Act as the primary contact for client delegates, providing guidance on both Luxembourg’s and the client’s AML/CTF requirements.
4. Professional Relationship Management:
   • Maintain and handle professional relationships with investors and intermediaries, ensuring all interactions uphold a high standard of service.
5. Document and System Management:
   • Keep all systems up to date and ensure proper storage of documents related to AML/KYC compliance.
6. Issue Resolution:
   • Proactively resolve any issues preventing investors from being AML compliant by engaging with fund representatives, the RC (Responsible Conduct) of the Fund, client delegates, and the Second Line of Defense within the Luxembourg office.
7. KPI Reporting:
   • Prepare and report KPIs related to investor operations, including investor AML/KYC matters, to the fund for regular performance monitoring.
8. Client and Third-Party Liaison:
   • Coordinate with third parties and clients, ensuring a high level of service, and addressing any inquiries or issues efficiently.
9. Collaboration with Investor Services Offices:
   • Collaborate closely with other client Investor Services offices involved in fund administration and transfer agency tasks, under the Luxembourg office’s supervision.
10. Internal Department Cooperation:
    • Work cooperatively with other members of the department and various departments to ensure smooth execution of tasks.

Specific Knowledge & Skills Required:

• AML/CTF Expertise:
  • A strong understanding of Luxembourg AML laws and regulations is essential for ensuring compliance across investor operations.
• Regulatory Knowledge:
  • Knowledge of general Luxembourg fund legal and regulatory requirements is critical for successfully managing investor files.
• Workload Management:
  • The ability to work in a sometimes high-volume work environment is necessary, requiring strong organizational and time-management skills.
• Language Proficiency:
  • Fluency in written and spoken English to facilitate effective communication with clients, investors, intermediaries, and internal teams.